BELLEVUE PUBLIC SCHOOLS

Bond Oversight Committee Meeting Minutes Bellevue, Nebraska
Official Minutes May 20, 2021

The meeting began at 5:30 p.m. via Zoom.

Pay Requests – The following pay request will be submitted for approval at the June 7th Board of
Education meeting.

Bellevue West Roof (Bradco)                         $356,611.50

Mr. Gladbach continues to have discussions with Ray Martin Co. to finalize five projects and
submit the pay requests.

Bellevue West Gym HVAC Project – Mr. Gladbach reported the new rooftop units at Bellevue
West were officially started on April 7th and fully functioning. The control technicians finalized
a few minor adjustments that were needed and the systems are now under the school maintenance
personnel control. The final punch list and pay request are anticipated to be completed in the next
30 days.

Bellevue West Auditorium – The Committee was provided an update on the industry issues thatare taking place nationwide with materials and the potential cost increase associated with the
materials. Discussions are taking place with the district administration on how to move forward
with the project and the potential costs increases. Mr. Gladbach shared the preparation of the plans
for the Bellevue West auditorium continue. The final quality check and details are underway with
the release of the plans for bidding the week of May 24th. Bids are anticipated to be submitted by
the end of June and potentially presented to the Board for approval at the July Board meeting.

Mr. Gladbach also gave an update on the loop in the front of Bellevue West and possible ways to
modify the area due to the changes to the building. This project would be included as a separate
modification package for contractors to submit bids.

2021 Roof Projects –
Bellevue West – Mr. Gladbach reported materials for the roofing project at Bellevue West were
delivered to the staging area the last week of April. Some of the materials have been placed on the
roof for security reasons. Work on the project is still anticipated to begin May 26th.

Bellevue East – Mr. Gladbach shared with the nationwide material shortage there is a delay in
receiving the roof insulation until early July. A meeting was held with Stonebrook Exterior and
the Bellevue East staff to coordinate a plan that will have minimal impact on student learning and
activities. The contractor anticipates completion of the project to be late September, pending the
arrival of materials.

CHAP – Mejia Roofing notified Mr. Gladbach they were experiencing the same issue in receiving
roof insulation for the Firestone system. The contractor changed to a Johns-Manville system and
were able to secure materials. There was a slight cost increase, but Mejia Roofing will cover those
cost. The materials are being stored in a local warehouse and the project is on schedule. The
contractor anticipates with the size of the roof the work will be completed by mid-June.

Mission – Mr. Gladbach shared again with the nationwide material shortage there is a delay in
receiving the roof insulation for the project at Mission. A meeting was held with Crawford Roofing
and the Mission administrators to coordinate a plan that will have minimal impact on student
learning and activities. General classroom areas will be completed first, then the contractor will
move onto common areas while school is in session. The contractor anticipates completion of the
project to be late October, pending the arrival of materials.

CHAP HVAC – Mr. Gladbach shared at the May Board meeting the bid from New Horizons in
the amount of $26,000 for the asbestos abatement was approved. The abatement will be completed
prior to the install of the new HVAC system. Materials have been received for the project, with
Ray Martin Co. beginning work the week of May 24th.

Safety/Security – Greg Boettger shared the Board will be asked to approve the bids from Prime
Communications and Metal Door and Hardware to provide access control and the replacement of
the front door locks for new vestibules at Lewis and Clark, Two Springs, Bellevue, and Fairview.
Bond funds will not be used for this project.

Technology – Mr. Boettger also discussed it has been four years since bond funds were used to
purchase iPads, teacher computers, and staff iMac devices. The technology is in need of being
refreshed. The district will ask for approval at the June Board meeting to purchase new devices
from Apple. Mr. Boettger shared the district will use CARES Act funds for the purchase, with the
old devices being sold back.

Tennis Courts – Dr. Rippe shared the tennis courts at Bellevue East and Bellevue West are in
need of being resurfaced. The Board will be asked to approve the bid from Tennis Courts
Unlimited Inc. in the amount of $128,300 for the resurfacing of the 12 tennis courts. Bond funds
will not be used for this project.

Transportation – There were not any updates for Transportation.

The Committee asked during a future meeting if a review of the remaining bond funds could be
discussed and what projects are anticipated to be completed. The Committee adjourned the
meeting at 6:20 p.m. The next meeting is tentatively scheduled for July 6th at 5:30 p.m. and will
be held via Zoom.

Board Secretary, Tricia Richards